Privacy Policy

MixMode, Inc. and its affiliates (collectively, "MixMode" or "we") take privacy seriously and are committed to protecting your privacy. This Privacy Policy applies to the information we collect, explain how we use, and disclose information that we collect from you, and how to access, update, or delete your information. By providing information to us, using our products or services, accessing our websites, or otherwise interacting with us, you agree to and are consenting to be bound by the terms and conditions of this Privacy Policy. For job applicants and candidates who are residents of California, please see the California Applicant Privacy Notice below.

What information Do We Collect?

We may collect information from you when you visit our website, review information about our products and services, and other means offered and controlled by us (collectively, the "MixMode's Products and Services"). We may also collect information about you from other sources such as joint marketing partners, social media platforms, and partners when you interact with them. In general, we may also collect personal information when you fill out a contact form, download a white paper, request a product demonstration, or communicate with MixMode via our website.

Cookies. Like most sites, for account management purposes, MixMode may use session ID cookies and persistent cookies, as well as other tracking technologies to compile statistics about Website users- Cookies are alphanumeric identifiers that we transfer to your computer's hard drive through your web browser for record-keeping purposes. Some cookies allow us to make it easier for you to navigate our Website, while others are used to enable a faster log-in process or to allow us to track your activities at our Website, including your IP address, page(s) you visited and keyword searches you conducted on our Website- Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Visitors to our Website who disable cookies may find some features within our Website will not function.

Other information collected from you may include:

  • Demographic information including your zip code, address, email, telephone number, the company you work for, role, and title.
  • Login Information *Communications from your interactions with MixMode
  • IP Address and information derived from your IP address such as geolocation.

We may use the information we collect on our Site for account management purposes, such as to register and administer your account, to answer to your customer service requests, to communicate with you about your account, and other internal business or reporting purposes.

How Do We use and Disclose Your Information

We use the information we collect about you for the following purposes:

  • Account management purposes, such as to register and administer your account.
  • To answer your customer service requests, to communicate with you about your account and other internal business or reporting purposes.
  • To improve our Website, products, and services, including troubleshooting, data analyses, and testing.
  • To notify you about products and services, send you marketing messages relating to the same.

We will not share, sell, or rent your personal information collected on our website, such as name, email address, or other personal information unless we have your permission to make the disclosure, the information is publicly available or the disclosure is reasonably related to a change of control of our business, reorganization, joint venture, assignment and transfer of some or all of our assets.

We may share your information when we believe the law requires, if we discover fraudulent activity, to protect the safety or property of MixMode or the disclosure is reasonably necessary for our legal defense.

MixMode may partner with other parties in connection with the various services offered on our Website, such as email delivery services. We also may disclose your information to our strategic partners and resellers. In such instances, we may share limited personal information that is necessary for the third party to provide its services. These companies are only permitted to use this information on our behalf.

If you believe that someone has provided us with your personal information and you would like to request that it be removed from our database, please contact us at privacy@mixmode.ai.

Disclosure to Overseas Recipient

MixMode is headquartered in the United States, with affiliates in a number of jurisdictions worldwide. If we share your personal information with an organization thats located outside of your home jurisdiction, we will take reasonable steps to require that it is handled in accordance with this Privacy Policy and applicable privacy laws. We may transfer your personal information to the United States and other jurisdictions. By using our products and services you consent to MixMode's transferring of your data to these countries.

Consent and Changes to this Privacy Policy

MixMode may decide to change this Privacy Policy from time to time. If and when we do, we will post the changes on this page so that you are always aware of the information we collect, how we use it, and under what circumstances we disclose it. If we make any material changes we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice on this Site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices

Additional Consumer Rights

In addition to the information supplied in this Privacy Policy, if you are a resident of the State of California, effective January 1, 2020, you are entitled to certain rights under the California Consumer Privacy Act (also known as California Assembly Bill: No. 375) (the UCCPA"). The following notice applies only to these residents. To exercise any of these rights, you can call 1-858-225-2352, or email us at privacy@mixmode.ai.

For the purposes of this section, "Personal Information" means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household.

Your Rights

For the purposes of this section, "Personal Information" means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household.

  • Right to Deletion: You have the right to request the erasure of past data about you under certain conditions.
  • Right of Disclosure or Access: You have the right to request disclosure of the following (1) categories of Personal Information collected about you; or (2) specific pieces of Personal Information collected about you. You also have the right to request the disclosure of a sale of Personal Information to third parties; however, we do not sell Personal Information to third parties.
  • Right of Data Portability: You have the right to request a copy of your Personal Information in a readable and usable format.
  • Right to Equal Services and Prices: You have the right to exercise your rights under the CCPA and not be discriminated against for having done so (i.e. being denied goods or services, being charged a different price or rate for goods or services, or being provided a different level or quality of goods or services, or being subject to a suggestion that any of the foregoing will occur).
  • Right to Opt-Out of the Sale of Personal Information: You have the right to opt-out of the sale of Personal Information; however, MixMode does not sell or rent any Personal Information to any third parties.

We will process any requests in accordance with applicable law. In order to process your request, we will need to verify your identity in order to avoid fraudulent requests and ensure you are the California resident who is making the request. In order to properly verify your identity, we may ask you to provide some information that we can attempt to match with Personal Information we may have about you. This may include your full name, your phone number, and/or your email and/or postal address.

Once a request is verified, we will search our internal systems for any of your Personal Information that we may have. Once we have located any of your Personal Information, we will work to comply with your applicable request. If we store your Personal Information as a service provider to one or more of our Client(s), we will provide you with their information so that you can submit your request to them directly

Authorized Agent

You have the right to appoint an agent who is registered with the Secretary of State of California to submit requests and exercise the above rights on your behalf. We may require the agent to submit to us written permission from you as well as have you verify your identity directly with us. In the event an agent is not able to provide written permission to act on your behalf, we are within our rights to deny a rights request.

Security

MixMode utilizes reasonable physical, administrative, and technical safeguards designed to protect your Personal Information from loss, misuse, unauthorized access or disclosure, alteration, and destruction. The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Products and Services, you are responsible for keeping this password confidential- You agree to not share your password with anyone.

Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (e.g., if you feel that the security of any account you might have with us has been compromised), please notify us immediately by sending an email to privacy@mixmode.ai.

Retention

We will retain and use your Personal Information as necessary to fulfill the purposes for which it was collected, comply with our business requirements and other reasons set forth above. We will also take reasonable steps to delete your information if you request us to delete your information.

California Applicant Privacy Notice

This California Applicant Privacy Notice (“Notice”) applies to job applicants and candidates who are residents of California. It describes how MixMode, Inc. (“Company”) collects, uses, discloses, and retains personal information in connection with the recruitment and hiring process, and outlines your rights under the California Consumer Privacy Act (“CCPA”), as amended by the California Privacy Rights Act (“CPRA”). This Notice applies solely to information collected in the context of applying for a job with MixMode, Inc.

Categories of Personal Information We Collect

We collect sensitive personal information only as necessary for legitimate business purposes and do not use it for purposes beyond those permitted by California law. During the application and recruiting process, we may collect the following categories of personal information: 

  • Identifiers (Full name, Email address, Phone number, Mailing address, IP address, Online identifiers, Government-issued identifiers (e.g., Social Security number, driver’s license, passport number) where required for hiring or background screening)
  • Professional or Employment-Related Information (Resume, CV, cover letter, portfolio, Employment history and compensation expectations, Work authorization and visa status, References, Interview notes and evaluations, Coding assessments or technical exercise results, Offer details and compensation information (if extended))
  • Education Information (Educational background, Degrees, certifications, graduation dates)
  • Sensitive Personal Information (as defined under California law, Government identifiers (e.g., Social Security number), Background check information (where permitted by law), Citizenship or immigration status (where permitted by law)
  • Voluntarily provided demographic information (e.g., race, gender, veteran status, disability status) for equal employment opportunity and diversity reporting)
  • Information collected automatically when you apply through our website (e.g., device information, browsing activity)
  • Inferences drawn from the above information regarding qualifications, skills, and suitability for employment

Sources of Personal Information

We may collect personal information from: 

  • You directly (application forms, interviews, communications)
  • Our careers website and applicant tracking system (ATS)
  • Recruiters (internal or third-party agencies)
  • References you provide; background check vendors (where permitted by law); publicly available professional profiles (e.g., LinkedIn, GitHub) 
  • Employee referrals

How we Use Personal Information

We do not sell applicant personal information. We do not share applicant personal information for cross-context behavioral advertising. We use applicant personal information to: 

  • Evaluate qualifications and suitability for employment 
  • Conduct interviews and technical assessments 
  • Communicate with you about the recruiting process
  • Verify employment eligibility and conduct background checks (where permitted) 
  • Administer and improve our recruiting operations
  • Ensure security of our systems and hiring platforms
  • Comply with legal and regulatory obligations
  • Defend against legal claims. 

Disclosure of Personal Information

We may disclose personal information to: 

  • Applicant Tracking System (ATS) providers; 
  • Cloud hosting and infrastructure providers
  • Background check providers
  • Recruiting agencies (if applicable)
  • Professional advisors (e.g., legal counsel)
  • Government agencies where required by law. 

These service providers are contractually obligated to process personal information only on our behalf and to implement appropriate security safeguards.

Retention of Personal Information

We retain applicant personal information for as long as reasonably necessary to:

  • Complete the hiring process
  • Comply with legal, regulatory and recordkeeping requirements
  • Consider you for future opportunities (unless you request deletion)
  • Defend against potential legal claims

Retention periods may vary depending on the nature of the information and applicable legal requirements.

Data Security

As a technology company, we implement administrative, technical, and physical safeguards designed to protect applicant information. These may include:

  • Access controls and role-based permissions
  • Encryption in transit and at rest (where applicable)
  • Secure cloud infrastructure
  • Vendor security due diligence

However, no system is completely secure.

Your California Privacy Rights

If you are a California resident, you may have the following rights under the CCPA/CPRA, subject to certain exceptions:

  • Right to Know the categories and specific pieces of personal information we have collected about you.
  • Right to Correct inaccurate personal information.
  • Right to Delete personal information.
  • Right to Limit Use of Sensitive Personal Information, where applicable
  • Right to Non-Discrimination for exercising your rights.

To submit a privacy rights request, please contact us at:

  • Email: recruiting@mixmode.ai
  • Mail: 111 W Micheltorena Suite 300, Santa Barbara CA 93101

You may designate an authorized agent to submit a request on your behalf. We may take steps to verify your identity before responding to your request.

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